Jamesville-Dewitt Central School District > Departments and Services > Facilities Usage

Facilities Usage

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Our buildings are valuable community assets. We are glad to accommodate civic and community groups for meetings and events whenever we can. 

The Jamesville Dewitt Central School District uses ML Schedules to process requests for the use of district facilities.  All facility use requests must be completed online using ML Schedules. 

  • First time users: Those using ML Schedules must create a user account. Be sure to complete all information fields and then click the submit button. If your registration was successful you will receive an e-mail confirmation. 
  • Returning Users with an Account: Once you create an account with ML Schedules, you can make facility use requests. To better understand how to use the request form, read the Quick Start Guide.

Fee Schedule & Insurance Certificate

Please consult our fee schedule before requesting use our facilities.  In addition, any organization using district facilities must meet insurance requirements and submit a current Certificate of Insurance or have one on file with the District.

  1. Please review Board of Education Policy: #3280: Community Relations – Use of School Facilities, Materials and Equipment and the associated Administrative Regulation # 3270 – Community Relations – Community Use of Facilities.
  2. All applications should be should be submitted at least two weeks in advance of the first date of use.
  3. Final approval will be given and cost estimates provided after all required documentation is received.  No use of facilities will be granted until final approval is issued.
  4. Please be advised that any approved facilities use by an outside agency or organization may be cancelled due to the needs of the school district.
  5. If any equipment is damaged or broken, it is the responsibility of the lessee to have it repaired or replaced at full value.
  6. A final invoice will be sent after each event which may vary from the estimate based on actual hours used.
  7. Please contact the building principals directly for any scheduling concerns. 

Building Use Rate/Fee Schedule

  • For all events held at times when no custodian is on duty, a fee of $50 per hour will be assessed.  There will be ONE additional hour added to the total charge for set up/clean up.
  • Use of the Pool – an additional $30 per day will be added to the custodial fee of $50 per hour

Auditorium Use Rate/Fee Schedule

  • All events will be assessed a base fee of $150 per day.
  • For all events held outside regular hours a custodial fee of $50 per hour will be assessed.

Depending on the level of technology requested, additional fees will be assessed after usage. Contact Dylan Spencer, Auditorium Manager, at dspencer@jd.cnyric.org.

Auditorium Manager – $100 per hour | Lighting Operator – $150 per hour | Sound Operator – $150 per hour

Level I – No Technology – No support necessary

  • No Microphones or Sound
  • Full Stage Lighting On/Off (No specific programming)
  • Podium

Level II – Basic Technology – Requires use of Auditorium Manager

  • Two Wireless Handheld Microphones
  • Full Stage Lighting On/Off (No specific programming)
  • Podium
  • Projector & Screen

Level III Expert Technology – Requires use of Auditorium Manager & additional support

  • More than Two Microphones
  • Any Specific Programming for Lighting
  • Other Technical needs

Kitchen Facilities Usage – Fee Schedule

  • Kitchen facilities are only available by prior arrangement with the School Business Administrator and only when a food service employee is on duty. A fee of $50.00 per hour will be assessed to reimburse the District for this service. 

ANY DAMAGES WILL BE CHARGED TO REQUESTOR / LESSEE

Hours of Operation

The regular hours of operation during school breaks including summer are 7 a.m. to 3 p.m.  Any approved requests after 3 p.m. during breaks and summer will be assessed a fee. District facilities are closed on the following legal holidays:

  • Labor Day
  • Rosh Hashanah
  • Yom Kipper
  • Columbus Day
  • Veteran’s Day
  • Thanksgiving Day
  • Day After Thanksgiving
  • Christmas Day
  • New Year’s Day
  • Martin Luther King Day
  • Presidents’ Day
  • Good Friday
  • Juneteenth
  • Eid al-Fitr
  • Memorial Day
  • Independence Day
  • Eid al-Adha

Lead Testing

According to New York state law, school districts are required every three years to complete a round of lead testing of water outlets used for drinking and cooking, unless the state Commissioner of Health requires testing sooner.

The law requires school districts to sample all water outlets currently or potentially used for drinking or cooking purposes in buildings that may be occupied by students and to submit those samples to a state approved lab for analysis. In 2021, the state lowered the established action level of 15 micrograms of lead per liter, typically referred to as “parts per billion (ppb),” to 5 ppb for tests taking place beginning in the 2022-23 school year.  

If a sample from a water outlet exceeds this level, schools must take steps to prevent the use of the outlet for drinking or cooking purposes until it is remediated and follow-up testing confirms it is no longer above the action level.

The most recent round of testing did not identify any outlets above the established action level. Testing results are below.

Pesticide Notification

New York State Education Law requires all schools to provide written notification regarding the potential use of pesticides periodically throughout the school year. For the 2023-24 school year, the Jamesville-DeWitt Central School District does not plan to use any pesticides that require notification.

In the event of an emergency application necessary to protect against an imminent threat to human health, a good-faith effort will be made to supply written notification to those on a 48-hour prior notification list.

If a pesticide application is to be scheduled, and you would like to receive 48-hour notification of that application, please contact Jason Crawford, Director of Facilities, at 315-445-8300.

Integrated Pest Management (IPM) Coordinator

An IPM Coordinator will be appointed by the Superintendent. The Coordinator will be responsible for implementing the IPM policy and plan. The coordinator’s responsibilities will include, but are not limited to, the following:

  1. Recording all pest sightings by school staff and students;
  2. Recording all pesticide use and utilizing the least toxic approach;
  3. Meeting with a local pest control expert, such as a pesticide contractor to share information on what pest problems are present in the school;
  4. Ensuring that all of the expert’s recommendations on maintenance and sanitation are carried out where feasible;
  5. Ensuring that pesticide use is done when school is not in session or when the area can be completely secured against access by school staff and students for a standard 72 hours, or as required by the pesticide being used;
  6. Evaluating the school’s progress in the IPM plan; and
  7. Notifying parents, staff and neighbors of any applications of pesticides 48 hours before they occur. The IPM Coordinator will serve as the District’s Pesticide Representative.

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Asbestos Notification

As required by the Asbestos Hazard Emergency Response Act (AHERA), the Jamesville-DeWitt Central School District hereby makes known steps it has taken to comply with AHERA and the availability of Asbestos Management Plans.

  1. Beginning in 1989, all district-owned facilities were inspected for asbestos and management plans were developed for each building according to the requirements of AHERA. The district conducts reinspections every three years Onondaga-Cortland-Madison BOCES Safety Department was contracted to complete the 2019 AHERA Triennial Inspection of all facilities and update the Asbestos Management Plans.
  2. Periodic surveillance of asbestos-containing building materials is conducted every six months.
  3. The custodial and maintenance staff has undergone annual asbestos awareness training.
  4. All response actions taken are within federal and state guidelines.

Asbestos management plans are available for review 8 a.m. to 4 p.m. Monday-Friday at the J-D Maintenance and Operations Department. For more information, contact Director of Facilities Jason Crawford at 315-445-8300.

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